Personal Information Policy, Gestion RH, Stella Riggi

Introduction

In compliance with Law 25 on the protection of personal information in the private sector, Gestion RH, Stella Riggi, is committed to handling clients’ and candidates’ personal or confidential information securely and responsibly.

Person in Charge

Stella Riggi, founder and president of Gestion RH, is responsible for the protection of personal information. She can be contacted by email at gestionrh@stellariggi.ca. She ensures that applicable laws regarding the protection of personal information are respected and enforced.

Definition of Personal Information

Personal information refers to any information, regardless of its format, that relates to an individual and allows them to be identified, either directly or indirectly. For example, this includes names, dates of birth, and email addresses. Anonymized information, which does not allow for the identification of an individual, is not considered personal information.

Types of Personal Data Collected

As part of our mandates, we may collect, use, share with third parties, store, or destroy personal information such as:

• First and last names
• Date of birth
• Contact details: mailing address, email address, and phone numbers
• Contact details of current and previous employers
• Resumes and information on professional background
• Salary scale
• Results of psychometric tests
• Data on the performance management of our clients’ employees

This information is collected from clients, candidates, third parties, social networks, or any other legal means.

Consent

We commit to obtaining consent before collecting personal information. Consent may be explicit or implicit and can be given by the individual concerned or an authorized representative.

Data Use

We collect and retain this information to:

• Provide our services and fulfill our mandates
• Develop new products, including those related to artificial intelligence
• Conduct organizational diagnostics
• Organize collective intelligence workshops or events
• Assist candidates in finding a position that matches their profile
• Share relevant information with potential employers after obtaining the candidates’ permission
• Inform our clients of opportunities that may interest them
• Disseminate information on general labor market trends
• Fulfill our obligations to our clients

Our website, www.gestionrh@stellariggi.ca, does not contain browsing cookies and does not collect personal information from visitors.

Security Measures

To protect the confidentiality and security of personal information, we commit to:

• Obtaining consent from individuals before collecting or sharing their information with third parties
• Collecting only the information necessary to fulfill our mandates
• Using this information solely within the scope of our mandates
• Sharing this information only with persons or organizations involved in the mandates, unless required by law
• Implementing security measures before sharing this information with a third party

We retain personal information for five years after the end of each mandate, in accordance with the recommendations of the Ordre des conseillers en ressources humaines agréés.

International Data Transfer

Personal information is only collected and shared within Canada, unless otherwise notified. For international mandates, we obtain the consent of the concerned individuals before sharing information outside of Canada, specifying the countries involved.

Security Incident Management

In case of a confidentiality breach, we commit to:

• Taking measures to minimize the risks of harm and prevent similar incidents from occurring
• If a serious risk of harm is identified, informing the concerned individuals and the Commission d’accès à l’information du Québec (CAI)
• Keeping a record of confidentiality incidents detailing the circumstances, dates, number of affected individuals, risk severity assessment, and actions taken

Rights of Concerned Individuals

Residents of Quebec have the following rights under Law 25:

• The right to be informed of our privacy policy
• The right to access their personal data
• The right to correct their data
• The right to data portability
• The right to delete personal data that is no longer necessary for the purposes for which it was collected

To exercise these rights, please contact Stella Riggi, the person responsible for personal information protection.

Service Partner Management

As part of our activities, we may engage service partners for specific tasks. We ensure that these partners adhere to data protection standards equivalent to ours. We require each partner to sign a confidentiality agreement and implement necessary measures to protect the personal information entrusted to them. Service partners can only use personal information for the specific tasks for which they have been contracted.

Ongoing Compliance Analysis

We regularly review this privacy policy to ensure it remains compliant with new legislation, regulations, and best practices regarding personal information protection. This review is conducted at least once every two years or more frequently in case of significant changes in our management of personal information.

Consequences of Refusal to Provide Information

If an individual refuses to provide certain personal information necessary to fulfill our mandates, we inform them of the possible consequences. This may include the inability to provide certain services or meet specific contractual obligations. We commit to clearly explaining these consequences so that the individual can make an informed decision.

Use of Tracking Technologies

Our website does not collect personal information through cookies or other tracking technologies. If we were to change this practice, we commit to informing visitors in advance and obtaining their consent, in compliance with applicable laws.

Effective Date and Modification

This policy, as occasionally amended, has been in effect since the date of the last update. We reserve the right to modify it at any time. If we intend to use or disclose personal information for materially different purposes, we will notify you through reasonable means, including posting the revised policy on our website. By continuing to provide personal information or use our website after any changes, you agree to these changes.

Contact Us

For any questions, concerns, or complaints regarding this policy, please contact our personal information protection officer by email at gestionrh@stellariggi.ca.

Translated with the help of Chat GPT

Last update: August 15, 2024